Project collaboration tools for brainstorming

Move projects forward, faster

Ever feel like you're navigating a maze of unproductive meetings and endless notifications?

Give your team a home base for focused work, async feedback, productive meetings, and spontaneous discussions. Improve project collaboration—and cancel more meetings—by working in a shared space that lets you visually organize all of the people, files, and applications you need in one place.

Online collaboration tools in a team room in Switchboard

Tired of information silos & duplicated work?

Projects lack context when information is spread all over the place, making it hard to focus on what matters. Luckily, there’s a fix for that.

Give everyone the same bird’s-eye view of work. Reduce context switching and keep projects on track by organizing everything your team needs in one, central place.

Key features:

  1. Dedicated, persistent project rooms that save your work
  2. A huge canvas to visually organize apps, documents, and files in one view  
  3. Interactive, multiplayer browsers that support all of your existing web-based applications
  4. In-room sticky notes, whiteboards, chat, polls, and surveys to gather and leave feedback  
  5. Live video for interactive working sessions
  6. Room recording to leave video notes for asynchronous review
  7. AI to help with writing, brainstorming, and expediting other tasks

Reduce context switching

Centralize team communication and project management—so you can get more done, together.

Keep information organized by project

Bring all the elements of a project together—from people to briefs, tools, and documents—with project-based rooms. No more switching between tabs or searching for information to keep projects moving forward. Collaborate as a team in real time or cancel the status meeting and hop in the project room to get updates on your own schedule.

Checking the progress on a quarterly planning deck in a Switchboard room
A team uses two whiteboard apps to brainstorm together in switchboard

Communicate in context

Instead of keeping track of browser tabs and pinned Slack messages, keep everything related to a project in one place. Grab your project management tool, dashboards, notes, media, cloud folder…you name it…and organize them in collaborative project rooms.

Now, with everything in its own project room, you can easily update team members in real time or between meetings. Chat through live video, messages, or polls. Let the built-in AI assistant summarize notes or help answer questions. Whether you’re in-person or on a remote team, everyone always knows the latest status–and what they need to do next.

Bring in all your favorite apps

Asana, Jira, Google Docs, Notion, Dropbox…all browser-based team collaboration software works—no need to download or integrate anything. From gantt charts to kanban boards to roadmaps, just add what you need with a simple copy/paste and start using them in your persistent room. 

Everything you add will stay there until next time, so you can pick up where you left off.  

A project manager checks the switchboard project for a chat and project tracker chart
Colleagues working together in a 1 on 1 room in Switchboard with browsers showing metrics, the current product sprint and a ticket tracker

Get everyone to contribute

Anyone can add tools, browsers, or widgets to the room’s canvas. Even better—whatever is in the room can become multiplayer, meaning everyone can type, click, and scroll on the same content. That means no more passively watching someone share their screen while waiting for your turn. 

Want to brainstorm or have an idea to share? Just use the built-in whiteboard—or pull in your favorite one—and get the ideas flowing.

Save your work for next time in always-open, persistent rooms

Spend less time preparing for meetings. Your persistent project room saves everything, from apps to sticky notes, meeting recordings, docs, and more—before, during, or after sessions. Now you can pick up right where you left off without losing project progress.

Bring any URL into a Switchboard room. Rooms organize all of the apps and docs you already use in one place.
"Switchboard is great! It's really neat to be able to collaborate using the same apps we use, like Figma and Google Docs, all in one place."

— Arthur Mateos,

CEO and Founder, QuantFu

switchboard

Go from “Can you see my screen?” to “Let’s dive in.”

Always be up to date on the latest status. Just jump into your persistent Switchboard project room and start working, in real time or async.

Frequently asked questions about online collaboration tools for brainstorming

What are examples of project collaboration tools?

Project collaboration tools make it easier to communicate with each other, stay on top of deadlines and workflows, and hit goals on time. Some examples of project collaboration software include:

  1. Switchboard 
  2. Trello
  3. Asana 
  4. ClickUp
  5. Jira
  6. Confluence 
  7. Slack

What’s the best way to collaborate on a project?

Some of the best ways to collaborate on a project include:

  1. Use intuitive, user-friendly project collaboration tools that keep everything you need in one place, let you pick up where you left off, and make everything multiplayer. This streamlines teamwork and means anyone can share and work on files, apps, and documents inside the project room. Be sure to look for cloud-based tools with async and real-time collaboration features like group chat, instant messaging, video calls, and file-sharing functionality. Customizable automation features will also save you a ton of time on repetitive or manual tasks. 
  2. Defining clear roles and responsibilities for each team member so everyone’s on the same page. This helps avoid duplicated work, misunderstandings, or confusion and lets you work together without burnout.
  3. Communicate regularly and openly by using the right internal communication tools like Slack and Switchboard. Share information, updates, and feedback frequently to enable good team communication and make sure everyone’s voice is heard.
  4. Establish common goals and expectations, as well as align your vision and objectives with your team members and stakeholders. Agree on the scope, timeline, quality, and deliverables of the project. Use task management tools, project management software, or to-do lists to monitor outcomes. Regularly track progress to make sure your project team is on the right track.
  • Provides a centralized place to store and organize project information and resources
  • Allows team members to share files, documents, and feedback in real time 
  • Aligns teams by allowing everyone to ask questions, setget clarification on goals, and stayget on the same page 
  • Improves team cohesion by letting you and your teams work together in real time and async, get to know each other, and reach agreements faster
  • Enhances creativity and innovation by making it easier to brainstorm, come up with ideas, and solve problems together
What are the benefits of using project collaboration tools?

Some of the benefits of using project collaboration platforms include:

  • Provides a centralized place with cloud storage to save and organize project information
  • Allows team members to share files, documents, and feedback in real time 
  • Aligns teams by allowing everyone to ask questions, set goals, and stay on the same page 
  • Improves team cohesion, project planning, and work management by letting you and your teams work together in real time and async, get to know each other, and reach agreements faster
  • Enhances creativity and innovation and makes approvals smoother by making it easier to brainstorm, share information, come up with ideas, and solve problems together